What procedure must be followed for retaining staff documents according to SWLCAT?

The correct answer is to follow the Human Resources Records policy because this policy outlines the specific guidelines and procedures for the creation, maintenance, and retention of staff documents. Adhering to this policy ensures that the organization complies with legal and regulatory requirements, as it often includes important details about how long to keep certain records, how to store them, and when they can be safely disposed of. This approach helps maintain consistency in record-keeping and protects sensitive employee information.

Other options may imply procedures that either lack regulatory support or do not provide comprehensive management of staff documents. For instance, an annual review by management could be beneficial, but it does not encapsulate the entire retention policy or ensure compliance with specific regulations. Similarly, needing approval by the Board of Directors for document retention is typically not necessary and could hinder efficient management processes. Lastly, the option suggesting destruction after 3 years might not align with retention requirements set by human resources or legal standards, as it could vary depending on the type of document and its significance.